In the world of property management, few tasks are as crucial and time-consuming as maintaining fire safety compliance. The data entry required with every new Fire Risk Assessment (FRA) can be the biggest time sink for any managing agent.
What if there were a dedicated tool to help? This is where Aidenn Compliance steps in.
Designed to process complex documents in the background while a team works, Aidenn Compliance analyses the documents contractors send to agents to accurately pull out all the necessary remedial actions. These can be progressed seamlessly within the Fixflo system.
Lou-Ann Lauwrens, Head of Block Systems at Glide, said: “A lot of property managers are just really busy, so it's time-consuming having to go through such documents. I think the challenge is that the documents come through in all these different formats, so the property manager has to read line for line because each one's different.”
She called Aidenn Compliance “an absolute game changer”, adding “it’s beautiful” to see in practice.
What does Aidenn Compliance do?
Aidenn Compliance refines an agent’s entire fire safety compliance process, transforming what used to be a manual process into an automated, efficient one. This involves:
1. Streamlining compliance
The tool scans and identifies necessary actions from uploaded documents and automatically auto-creates them as remedial tasks in Fixflo.
2. Reducing admin
Remedial actions can be bulk created, reviewed and assigned faster than ever before. It will save hours or even days of time that could be spent on other tasks, ensuring agents meet compliance requirements faster. In turn, this will reduce burnout and free up time for more high-value work.
3. Giving full control
While Aidenn Compliance automates the heavy lifting, agents maintain full control. Actions suggested by the tool can be easily edited, merged or removed, allowing property managers to work with it immaculately. There’s no need to log into third-party portals or do the same task twice. All remedial issues can be tracked by status, property managers, team, building, or client.
What documents does Aidenn Compliance cover?
Aidenn Compliance is designed to handle a variety of documentation, including:
- Fire Risk Assessments
- Combined Health & Safety and Fire Risk Assessment
- Health & Safety Risk Assessment (Communal Areas)
- Flat Fire Door Inspections (Quarterly)
- Communal Fire Door Inspection (Annual)
- Electrical Installation Condition Report (EICR)
- Lift Inspection (LOLER Thorough Examination)
- Asbestos Survey (Management)
- Water Risk Assessment
- Gas Safety Certificate (CP15)
It is trained on a wide variety of FRA documents, giving it a high degree of accuracy at identifying remedial tasks. When an agent onboards, the team here at Fixflo may ask for a selection of the agent’s documents to fine-tune Aidenn to their specific compliance needs.
Why it’s better than ChatGPT
The more information you give ChatGPT at a time, the more likely it is to skim read instead of going into detail. So when you give ChatGPT a massive document like an FRA (especially a particularly complex one), the accuracy isn’t great. That means it’s likely to hallucinate or not pull out all of the actions that are needed.
Aidenn Compliance is designed to break the document down into smaller chunks, and then analyse each chunk separately. That means it doesn’t do any skimming, and it pulls out all of the actions that are needed with a much higher level of accuracy. Additionally, Aidenn Compliance is designed to pull out issues in a consistent format and creates those issues directly in Fixflo — so there’s much less rewriting and absolutely no copy and pasting from one website to another.
Not only this but there are GDPR concerns. If a property manager doesn’t hold a Business subscription to ChatGPT, it uses any data to train itself. Using Aidenn Compliance means there is no customer data being put at risk.
Technology and security
The technology behind Aidenn Compliance is robust and secure. Its AI infrastructure is provisioned and facilitated by Microsoft Azure services.
Regarding security, the documents an agent uploads to Aidenn Compliance are completely secure. The Microsoft Azure AI foundry does not use user data to train the models they provide or any other services, giving agents peace of mind that their sensitive compliance data remains private.
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