Time is money isn't just a cliche. Yet, many contractors find themselves trapped in a cycle of double entry, manually copying job details from a property manager's Fixflo portal into their own job management system, only to type it all out again when sending the invoice back.
If you are still moving between tabs and re-typing addresses, you’re essentially paying a manual admin tax on every job. Here are four reasons why integrating your system with Fixflo is the smartest move for your business.
1. Eliminate double entry
The biggest time-sink for any contractor is manual data entry. When you integrate with Fixflo, the manual part of the process vanishes. Instead of copy-pasting tenant names, site addresses, and fault descriptions, the job data flows directly into your management software.
How it works: A repair is reported in Fixflo, and it appears as a new lead or job in your system.
The result: You save anywhere from 10 to 20 minutes of admin per job. Over a week, that’s hours reclaimed for actual billable work.
2. Real-time syncing
Property managers are notorious for just checking in on the status of a repair. If your service management system is not integrated with Fixflo, you’re forced to pause your work to send an email or update a portal manually.
With an integrated workflow, progress updates sync automatically. When your engineer marks a job as ‘In Progress’ or ‘Completed’ in your system, Fixflo is updated instantly. The property manager stays informed without you ever having to pick up the phone.
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3. Job data from the start
One of the most frustrating parts of maintenance is arriving at a site only to realise you have the wrong parts because the job description was vague. Fixflo’s picture-based reporting ensures you get clear visuals and detailed descriptions from the tenant.
By integrating, these photos and notes are attached directly to the job card in your system. Your team heads to the site fully prepared, increasing your first-time fix rate and keeping your customers happy.
4. Faster invoicing
The job isn't finished until the invoice is paid, but admin-heavy workflows often delay billing. Integration lets you generate an invoice in your own software and push it back into Fixflo.
How it works: Certificates, photos of the completed repair, and the final invoice can be bundled and sent back to the agent in one click.
The result: By automatically meeting the agent’s reporting requirements, your invoices move through their approval process faster, getting money into your bank account sooner.
Final thoughts
At the end of the day, your expertise is in maintenance and repairs, not data entry. Every minute you spend manually moving information between platforms is a minute you aren’t on-site earning or growing your business. By bridging the gap between Fixflo and your job management software, you are building a more professional, scalable, and stress-free operation.
Take the first step toward a more efficient business today. Find out more!
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