Planned Preventative Maintenance - What's It All About?

Zahraa Valu

By Zahraa Valu

22 September 2016

Although scheduling planned preventative maintenance (PPM) sounds simple, the reality of managing a complex set of buildings, each with its own unique set of needs, can be quite different.

Securing the appropriate funds for PPM, as well as making sure that the maintenance programme has evolved with the building’s changing needs can be quite challenging, not least because some sceptics, who might scrutinise their service charge line-by-line, still need convincing that a comprehensive pre-planned strategy is required.

Their biggest question surrounding PPM is often – why bother? Why not simply react to problems as and when they arise—surely that saves us money?

PPM is vital

Listed below are the top five reasons for ensuring your PPM is up to scratch for those still struggling to justify preventative rather than reactive maintenance.

1. In Working Order

PPM ensures that the building is always in order. It’s a fact of life in this industry that members of your management team change. Having a well thought out PPM programme in place means that when your team changes, nothing is overlooked; your new teammate starts off knowing exactly what’s going on, rather than having to play catch up. This seamless transition means that your service level will maintain its high standard across the board.

2. Cut Costs

Getting your PPM right is cost effective – industry specialists Watts estimate planned maintenance saves 12-18% over reactive maintenance per year. Having an effective schedule of maintenance will also save you money by heading off problems at the pass. Consider that a £65,000 roof repair could be avoided by implementing a £1,000 a year gutter cleaning regime and you begin to get an idea of the sums involved.

3. Minimise Disruption

Implementing a well-documented PPM, with a forecast of attendance details that is easily accessible to leaseholders, minimises disruption. A planned schedule of works gives block managers the ability to warn the residents that maintenance is taking place, allowing them the opportunity to plan around the works. This advance warning and consideration should increase resident satisfaction and make the work easier to carry out.

4. Safety First

Planning effective maintenance ensures that all health and safety and statutory compliance issues are met building wide. It goes without saying this is of paramount concern, and with some simple planning, all your bases can be covered.

5. Add Value

Well-maintained properties last longer and tend to look better, too. If equipment is serviced regularly, its shelf life will be extended, saving money for all involved. Making sure that a building is regularly maintained should increase its curbside appeal to both landlords and leaseholders, adding to its value.

So there you have it. If planned well, PPM will increase a building’s value, reduce costs associated with maintenance and increase its residents’ satisfaction. What more could you ask for?

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This article is intended for information purposes only and does not constitute legal advice. If you have any questions related to issues in this article, we strongly advise contacting a legal professional.
These blog posts are the work of Fixflo and are licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported License. In summary, you are welcome to re-publish any of these blog posts but are asked to attribute Fixflo with an appropriate link to Access to this blog is allowed only subject to the acceptance of these terms.

Zahraa Valu

By Zahraa Valu

22 September 2016

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