Fixflo and Reapit Integration
Now a Reapit Strategic Partner. Repairs and maintenance, fully integrated with your PMS.
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Reapit stays your system of record. Fixflo runs the repair. Both systems stay aligned.
Repairs raised in Fixflo push through to Reapit as works orders, with approved invoices posting to the correct ledger.
Planned maintenance and compliance certificates flow both ways, so gas safety, EICR and EPC dates never slip.
About Reapit
The Reapit Sales and Lettings product, RPS, encompasses all the tools you need to market, sell or let and manage a property. Whether you are letting a new-build one-bedroom flat on a short-lease or selling a period listed country house, our uniquely customisable product allows you to target your marketing and selling process. The system is easy to use, saves you time and cuts down on administrative tasks freeing you up to concentrate on your agency.
Integration features
- Daily two-way sync of managed properties, landlords, tenants, agents and contractors. Both systems stay aligned without manual data entry.
- Repairs raised in Fixflo automatically create works orders in Reapit at “Pending approval,” carrying the property, tenant, key contact, description, photos and notes.
- Planned maintenance flows both ways. Reapit sends due dates for gas safety, EICR and EPC. Fixflo returns certificates when work is signed off.
- Approved repair invoices post directly to the correct ledger in Reapit (advanced setup).
- Reserved Funds: the Works Authorisation Limit set on a Fixflo job is held automatically against the landlord ledger in Reapit, removing the manual step of reserving funds before instructing higher-value works.
- AI-led triage through Aidenn diagnoses tenant-reported issues earlier and routes them faster, so better-structured information feeds every works order created in Reapit.
Benefits
- Stop double keying property, landlord, tenant and contractor data between two systems.
- Reserve funds automatically when instructing higher-value jobs. No separate manual step.
- Catch every compliance deadline. Gas safety, EICR and EPC dates flow into Fixflo; certificates flow back when work completes.
- Push approved repair invoices through to the correct ledger without finance team workarounds.
- Manage around 35% more properties without adding to the workload.
FAQs
Repairs & Maintenance Process
Yes, you can track the status of repairs in real time through our integrated platform – you have instant visibility into ongoing repairs.
Yes. All your maintenance invoices can be automatically reconciled in the Reapit software, eliminating the need for manual matching.
Absolutely! All communications related to the job are captured and stored in the system, providing you with a comprehensive and transparent audit trail.
No, invoices appear in Reapit as soon as they’re approved in Fixflo, so you can access them immediately.
Yes. With the advanced configuration, the Works Authorisation Limit set on a Fixflo job is held automatically against the landlord ledger in Reapit. The held amount updates when the issue status changes, so finance teams stop having to reserve funds separately before instructing higher-value works.
Getting set up
Integrating Fixflo with Reapit is a straightforward and user-friendly process. Our dedicated team can guide you through the integration, making sure you experience a smooth transition without the hassle.
Contractor Management
With our integration, contractors can upload their certificates and proof of insurance into the system where you can review them.
Communications
All stakeholders can communicate via the Fixflo system using ‘Comments’. All communications are stored in the respective job so it’s simple to search later on.
AI Repairs Assistant
Aidenn is Fixflo’s AI repairs assistant. It diagnoses tenant-reported issues earlier and routes them faster, so cleaner, better-structured information feeds every works order pushed through to Reapit.